Data Privacy Policy

Last updated: Thu 23 Nov 2023

The Data Protection Acts impose rules and safeguards on those who hold and process personal data. As a not-for-profit organisation whose usage is restricted to specified purposes, we are exempt from notification to the UK Information Commissioner but the principles setting out rules and safeguards still apply. This policy informs members, prospective members and participants in our events what data is held and how we use it.

The club and its officials may hold some or all of the following data about any members and others who compete in orienteering events: name, postal and email addresses, phone numbers, year of birth, competition age class, competition results, offices held, skills and qualifications, courses attended and details of officiating at competitions. Orienteering-related photographs may also be held.

Contact data is held for landowners and other organisations with whom we co-operate, their employees, agents and tenants. The data may be held in electronic or paper form.

The data we hold may have been obtained directly from an individual, a family member, indirectly from the British Orienteering Federation, other orienteering clubs or from other organisations.

The data is used in organising the sport of orienteering and for social purposes including, but not limited to, distribution of magazines and other literature, publication of competition entries and results, coaching, team selection, training and appointment of officials.

Data may be distributed in paper or electronic form between members, competitors, event officials and orienteering organisations. Publication of personal data in paper form may occur in membership and contact lists, magazines, competition information and results and other literature. Publication on publicly accessible orienteering-related websites may include name, age class and club in competition results; names with offices and photographs may be published, but addresses, contact numbers and personal background details will be published only with the explicit consent of the person. General orienteering photographs may also be published on the same websites; in the absence of any objection, agreement to this will be assumed.

We will not make any data available for commercial purposes.

We will retain membership data for a period of one year from the date of notification that a member is not planning to renew their membership.

If you do not wish to receive mailings (by email, post or other means) or other non-administrative communications from us, or you do not wish photographs of yourself or your children to be published, or you believe that the data held by us about you is incorrect, please contact us.